MO-101 Microsoft Word (Word/Word 2019) Expert Certification

Document templates ensure consistency across documents created by different people or departments within an organization. Templates can be designed to include company branding and formatting standards, which can help ensure a professional and consistent look and feel for all documents.

Learn how to give Microsoft Word's templates your own design, look and feel and create personalised professional documentation.

How many times have you experienced losing changes to your Microsoft Word documents or even overwritten the files themselves?

Learn how to recover Microsoft Word unsaved or deleted documents quickly and easily using the AutoRecover feature.

Discover how to properly manage which Microsoft Word document you want to keep if you have made changes or deleted material and then decide you really want a previous version of the document.

You’ll never panic again if your computer crashes!

Learn how compare edited copies of your document with your original version quickly and easily by viewing only the changes made.

Decide on the revisions to keep and those to reject as you move through different versions of the document by a simple click of the mouse.

Sharing Micrsoft Word documents among a group of users can involve specific requirements and tasks. For instance, it may be necessary to keep track of changes that reviewers make to a document or merge copies of a document that have been revised independently by different reviewers.

When you have more than one review of your original Word document with numerous suggestions for revisions, you can combine all the various edits into one document and decide which edits to include in the final version.

By using combine rather than compare you know who made what changes. In addition, you can make a decision on any formatting changes that have been suggested by other editors.

Learn how to link content between Microsoft Word documents without copying and pasting using Word documents, excel spreadsheets and pdf files.

Ensure that changes made in the source Word document are dynamically reflected in the current version of the Word document.

Macros are programs that make writing, editing and formatting easier. However, macro enabled documents may contain viruses so Microsoft Word 2019 disables the macros by default.

Learn how to enable macros when you are sure they have come from a trusted source.

Customise the Quick Access Toolbar.

The Quick Access Toolbar provides one-click access to commonly usd commands.

Learn how to customise the toolbar to add any commands that you frequently use.

Learn how to control the how the ribbon is displayed in Microsoft Word 2019.

Customise the appearance of the tabs and the items displayed in each group and create your own personalised tab for your most frequently used commands.

When you open a new document in Microsoft Word 2019, the font and font size have been set to Calibri size 11.

Learn how to customise and set the default font for all new Word documents

Learn how to protect your Word documents and mark any parts that you want to allow your reviewers to change.

• You can prevent changes being made to all or specific Word styles, ensuring that your set formatting cannot be changed and that your Word colour schemes are protected.

• Determine the types of editing that are acceptable, force reviewers to use revision marks, allow comments to be added but prevent changes to the Word document.

• Set forms in the word document so that entries may be made into specified fields but prevent changes to the main text in the Word document.

• Allow only specified users to make changes to the Word document and specify the sections where edits can be made.

Learn how to encrypt your Word document with a password.

This feature enables you to translate part or all of a Worddocument into another language, so as well as translating your work into other languages, you can read Word documents written in other languages by translating them into your own.

In this lecture, you'll learn how to:

• Set the language you want to translate your Word document to/from.

• Use the mini translator to instantly translate a word, phrase or sentence into a specified language.

• Set your Word document proofing language to ensure the accuracy of your translation, for both spelling and grammar.

Learn how to use advanced search techniques to

• Find particular characters beginning or ending a word

• Specify searches by ignoring characters

• Find words with recurring letters or numbers

• Transpose first and last names in a list.

• Replace characters such as hyphens with special characters such as En and Em

Special characters such as spaces and paragraph marks are the non-printing characters in your document. You can see these by selecting the pilcrow character (¶) on the Home tab.

Learn how to replace formatting features such as

• Multiple returns for paragraph spacing or new pages

• Replace multiple tabs with set tabs and so on.

Don't waste your time trying to format words, headings and paragraphs one-by-one. It can be very frustrating and time consuming to apply new formatting to emphasise individual words that occur in multiple places in your document. For example, when you’ve finished writing the document and you want the company name changed from normal text to bold or a different colour.

Let Microsoft Office do the work for you!

Learn how to

• Find all the occurrences of particular words in your document and change the formatting of all the words at the same time.

• Apply styles to specific word(s) or parts of words.

• Replace all instances of one style with another.

Microsoft Word provides several paste options that allow you to control how copied or cut content is pasted into a document. These options can be accessed by clicking on the Paste Options button that appears after you have pasted something into a Word document.

• Keep Source Formatting.

• Merge Formatting.

• Keep Text Only.

• Paste as Picture.

• Link & Keep Source Formatting.

• Link & Merge Formatting.

Learn how to

• Use hyphenation to avoid large spaces between words when the text is justified.

• Select the position in a word and manually apply the hyphen to link the elements and create clarity for the word in the sentence.

• Add line numbers to the lines in your paragraph

  • Start the line numbering at one on each new page or section.

  • Display specific line numbers e.g. 1, 5, 10 etc. using continuous section breaks

• Change the margins for your headers and footers

• Set odd and even headers – very useful for book chapters etc.

There’s nothing worse than looking at a Word document which has headings on the end of a page or a single line from a paragraph on its own at the top of a page.

Learn how to

• Set your page so that all the text in a paragraph stays together.

• Heading 1 styles always start on a new page.

• Lines in a paragraph are kept together.

• Remove ‘window’ and ‘orphans’ in your documentation.

Styles are one of the most important features in any Microsoft application. Appling styles to you document ensures that you can apply consistent formatting to your words and paragraphs.

Styles are also used to categorise different parts of the document such as headings, headers, footers, paragraphs and make navigation through the document extremely easy.

In addition, using styles ensures that any changes to your document can be made quickly and easily.

Learn

• the difference between paragraph and character styles

• how to create styles that can be applied to both paragraphs and single words or phrases

• how to modify word’s inbuilt styles

• how to create styles from scratch

Learn how to use the Import/Export button copy custom styles to other Word documents.

The Quick Parts Gallery is found in the Text Group on the Insert tab. Quick Parts can be used to create and store reusable pieces of content. Quick Parts are also referred to as Building Blocks and include AutoText, document properties such as title and author, and fields. The Building Blocks organiser can be searched to find both inbuilt elements in word, such as headers, footers, cover pages, page numbers etc.

Users can also create their own Quick Parts so that frequently used blocks of text can easily be added to documents.

In this lecture, you'll learn how to

• Access the Quick Parts menu.

• Create your own customised header.

• Save the header as a Quick Parts building block.

• Create and save an auto text entry.

• Manage the Building Blocks Organiser to save, edit and change building block entries.

Microsoft Word Indexes are used to help users find specific information quickly and easily.

The three topics in this section are covered in the one video lecture.

In this lecture, you’ll learn how to

• Mark words and phrases in your document for inclusion in the index

• Include subcategories for words and phrases.

• Select the format for the index page numbers.

• Generate the index using inbuilt and custom formatting.

• Create a Concordance File.

• Use a concordance file to automark index entries.

• Generate an index from a concordance file.

Microsoft Word Captions are used to add a description to an object, such as a picture, table, spreadsheet, equation etc. in a word document. When captions have been added, tables of figures, tables or equations can be generated for the document.

Learn how to

• Add labels to captions to figures, tables and equations.

• Add descriptive text to explain the figure, table or equation.

• Position captions either above or below the object

• Customise the format for caption numbering

• Create your own captions

• Create a table of figures, tables or equations.

• Modify the style of a Table of figures, tables or equations.

• Delete captions

Microsoft Word stores information on a number of your document properties. These are stored as fields and can be used to add important information into your documents. Examples of these are the document author, date last saved, company names and so on.

In this lecture, you'll learn how to

• Access document properties.

• Use advanced document properties.

• Use quick parts to access pre-defined custom fields.

• Format custom fields for use in documentation.

• Create custom fields.

• Modify and update fields in a document.

Forms have been used for years to get information from people in a logical and meaningful way. Generally, forms consist of two main areas for each piece of information the first is a text area describing the information required, such as name, address, date of birth etc. and the second is a special area where the user can input in their answer to any information required.

It can be very useful to have users fill in these forms online and Word 2019 achieves this by using Content Controls. A special feature of Words content controls is that you can create areas where you ensure that user can only input the information that you require, for example, pick an option from a drop-down list or use check boxes for selecting their answers.

In this lecture, you'll learn how to view the Developer tab Controls Group to design and format online forms. You'll become familiar with inserting and configuring basic content controls.

• Plain text control which limits user input to unformatted text in single or multiple paragraphs.

• Rich text control which allows the designer to set formatting attributes such as colour and style to the input area.

This lecture on Microsoft Words’ Content Controls, continues on from Part 1 and teaches you how to use the

• Date Picker which display a calendar so the user can select a particular day.

• Check Boxes using various symbols for checked and unchecked options.

• Combo and List boxes so the user can select from predefined drop down lists.

In addition, you'll learn how to setup restrictions on the form you've created so that users cannot change any of the control areas and how to password protect the form for security purposes.

Macros allow you to automate repetitive tasks. Most things you need to complete in Word can be automated by creating macros. Every user is familiar with using Macros - from Ctrl b to add bold formatting to text , Ctrl P to print your document or Ctrl S to save. Every pre-set keyboard shortcut is in fact a Macro.

The MO-101 Word Expert exam does not require you to know how to write computer code but you are required to create and modify simple macros.

In this lecture, you'll gain the ability to create, name and record macros, assign shortcut keys and save macros to the current document and share them with other documents. You will also learn how to save your document as a macro enabled document.

You be become familiar with recording macros using the View and Developer menus and the Macro icon on the status bar.

Once you have created or modified a macro, you may want to reuse it in other documents or templates to automate similar tasks.

This involves copying the macro code from one document or template and pasting it into another document or template.

By doing so, you can apply the same automation to multiple files without having to recreate the macro from scratch each time.

One of the most useful features of Microsoft word is the facility to produce batch documentation personalised for individual recipients. These can be form letters, envelopes or labels to send invoices, create pay-slips, issue reminder letters or distributing marketing materials etc.

In this lecture, you'll learn how to

• Create both the main document.

• Create a simple data source using a Microsoft Word table.

• Understand header rows and field names.

• Identify where place holders are required.

• Insert merge fields.

• Specify which of the records in the data source are to be merged into the final documents.

• Modify the main label document style.

• Print merged documents.

In this lecture, you'll learn how to

• Create word data sources directly using preset word address lists.

• Customise the preset address list by adding and deleting both fields and information.

• Move data fields within the data list.

• Save your data files as Microsoft Access .mbd files (regardless of whether you have Microsoft Access installed on your computer).

• Use external data lists created in Access.

• Refine recipient lists by using the sort and filter functions.

• Filter the list to limit the recipients receiving merged documentation.

• Exclude duplicate records.

• Find specific records in the data source.

This lecture focusses on issues relating to the creation and merging of the labels required for the envelopes used to send out the merged documentation.

In addition, you’ll learn how to correct any mistakes that exist in the original data – e.g. a person’s name beginning with a lower case letter.