Guest Access

Guest Access is a feature that allows users to access shared Microsoft 365 Groups and Teams without having to be a member of the group or team. This can be useful for allowing external collaborators or guests to access and participate in team projects, discussions, and files.

Benefits of Using Guest Access

There are several benefits to using Guest Access in Microsoft 365:

• Increased collaboration: Guest Access allows you to collaborate with external users without having to add them as full members of your group or team. This can be helpful for situations where you need to share information or work on projects with people outside of your organization.
• Improved security: Guest Access provides a more secure way to share information with external users. When you add a guest to a group or team, they are only given the permissions that you specify. This helps to protect your sensitive data from being accessed by unauthorized users.
• Simplified management: Guest Access is easy to manage. You can add and remove guests from groups and teams at any time. You can also control the permissions that guests have.

How to Use Guest Access

To use Guest Access, you must first be a member of a Microsoft 365 group or team. Once you are a member, you can add guests to the group or team by following these steps:

1. Open the Microsoft 365 group or team that you want to add guests to.
2. Click the Members tab.
3. Click the Invite guests button.
4. Enter the email addresses of the guests that you want to add.
5. Click the Send invitations button.

Once you have added guests to a group or team, they will receive an email invitation. They will need to click the link in the email to accept the invitation and create a Microsoft account. Once they have created an account, they will be able to access the group or team.

Using Guest Access in Online Courses

Guest Access can be a useful tool for online courses. It allows instructors to share course materials and collaborate with students who are not enrolled in the course. This can be helpful for guest speakers, guest lecturers, and other experts who can provide valuable insights to students.

To use Guest Access in an online course, the instructor must first add the guest to the course team. Once the guest has been added, they will be able to access the course materials and participate in discussions.

Conclusion

Guest Access is a valuable tool that can be used to improve collaboration, security, and management in Microsoft 365. It is also a useful tool for online courses, allowing instructors to share course materials and collaborate with students who are not enrolled in the course.