Complete Microsoft Project Training & Certification from Udemy

What's inside

Learning objectives

Microsoft project : project management software
Microsoft project software

Project schedule tracking & monitoring with microsoft project
Project cost tracking & monitoring with microsoft project

Microsoft project : project management software
Microsoft project software
Project schedule tracking & monitoring with microsoft project
Project cost tracking & monitoring with microsoft project

Syllabus

Microsoft Project Complete Training

Course Deliverable:

Course Duration : 25 Hrs.

Microsoft Project Reference book soft copy

Course completion certificate

Course Content:

1. Introduction to Project Management

2. Introduction to MS-Project

3. Calendars Creation

4. Task & Relationship Creation

5. Work Breakdown Structure Creation

6. Constraints Creation & Application

7. Define & Assign Resources

8. Resource Analysis & Leveling

9. Tracking

10. Earned Value Analysis

11. Filter & Groups

12. Multiple Projects

13. Customizing & Formatting

14. Reports

•Backstage view :

You can click the file tab in the ribbon to open a view of the file called the backstage view in this view you can perform all your file management. this includes performing functions like saving a project file opening a project file or creating a new project file.

•Frontstage view (Landing page) :

Please see in this Lecture video

•Gantt chart view (Entry Table & Chart) :

Please see in this Lecture video

•Add new column :

Please see in this Lecture video

•Zoom Slider :

Please see in this Lecture video

•Introduction To Calendar :

In order to Microsoft Project know which days we work and what times during those days we work. we need to create the separate Calendars.

•Types of Calendar :

Base Calendar -- Standard / 24 Hours / Night Shift

Usage Calendar -- Project Calendar / Task Calendar / Resource Calendar

•Create the Calendar :

Please see in Lecture video

•Assigning Calendar in Gantt chart :

Please see in Lecture video

•Time Scale At a different Level :

Please see in Lecture video

•Assigning Calendar To Project :

Please see in Lecture video

•Calendar View :

Please see in Lecture video

Calendars Creation

•Introduction about task & duration :

•Task is an activity performed to achieve the required work and it is basic unit of Project

•Most of time we spend in adding & modifying tasks.

•Duration : Amount of time you expect to complete the task.

m - Minute

h - Hour

d - Day

w - Week

y - Year

•Entering Tasks, duration :

Please see in Lecture video

•Task modes :

•Manual Schedule Task ( Ctrl+Shift+M) - •Placed anywhere in schedule & Project won’t move it. •No bars appear in Gantt Chart

•Auto Schedule Task (Ctrl+Shift+A) - •Bars will appear in Gantt chart •Based on duration & Start date, finish date will be calculated

•Task Types : Active Task / Inactive Task / Milestone

•Introduction about Relationship : Once the activities have been identified the next stage is to sequence them according to their dependencies. In other words, any relationships between activities need to be identified so that dependent activities can be scheduled to follow those that they are dependent upon.

•Types of dependency :

FS (Finish to Start) / SS (Start to Start) / FF (Finish to Finish) / SF (Start to Finish)

•Lead and Lag

Lead : Lead refers to a relationship whereby the successor activity begins before the predecessor activity has completed.

Lag : A lag directs a delay in the successor activity

•Entering Dependencies In Various Ways :

Please see in Lecture video

•Unlinking Tasks :

Please see in Lecture video

•Introduction about Critical Path :

CPM : (Critical Path Method) : To find out critical path in which, If there is a delay in any of the activities under the critical path, there will be a delay of the project deliverable.

•Slack :

Free Slack : Amount of time task can be delayed before it delays successor task

Total Slack : Amount of time task cab be delayed before it delays the completion date of the Project

•Network Diagram :

Please see in Lecture video

Task & Relationship Exercise

•Introduction about WBS :

A work breakdown structure (WBS) is a key project deliverable that organizes the team's work into manageable sections.

The Project Management Body of Knowledge (PMBOK) defines the work breakdown structure as a "deliverable oriented hierarchical decomposition of the work to be executed by the project team."

•WBS Codes :

Pleas see in Lecture video.

•Creation of WBS Code :

Pleas see in Lecture video.

•WBS Outline Codes :

Pleas see in Lecture video.

WBS Exercise

•Constraint :

Constraints are imposed restrictions used to reflect project requirements that can not build into logic.

Either due to Management needs or an External restrictions.

•Types of Constraint :

Flexible Constraint / Semi flexible Constraint / Non flexible Constraint

•Working with constraints :

Please see in Lecture video.

•About deadline :

Entering deadline date causes Project to display a deadline indicator on the chart.

Visual reminder

If the Task’s finish date moves past its deadline, Project displays missed deadline indicator.

•Recurring Tasks :

A task that repeats at certain intervals.

• Weekly meeting

• Quarterly reports

• Monthly budget review

• Training

• Seminar

• Inspection

Constraints & Recurring Tasks Exercise

•About Resources : Resources are the people, material & equipment that enable to complete the Project tasks

•Types Of Resources : Work / Material / Cost

•About Resource Sheet : Please see in Lecture video

•Working with resource information dialog box : Please see in Lecture video

•About Task Types : Fixed work / Fixed Duration / Fixed Units

•About Effort Driven : Please see in Lecture video

•Assigning Resources to tasks : Please see in Lecture video

•Remove Resource From Task : Please see in Lecture video

•Resource Calendars : Please see in Lecture video

•Working with hyperlinks : Please see in Lecture video

Define & Assign resources Exercise

•Resource Analysis : Once resources are assigned to each task, next step is to check whether there is any over allocated resources.

Can be view in,

•Gantt Chart,

•Resource sheet,

•Resource graph,

•Resource usage,

•Task sheet,

•Understanding in Gantt chart, Resource sheet : Please see in Lecture video

•Resource graph analysis : Please see in Lecture video

•Different views to identify over allocated resources : Please see in Lecture video

•Resource Leveling : Resource Leveling is a technique in which start & finish dates are adjusted, based on resource constraints with the goal of balancing demand for resources, with available Supply.

Over Allocation : When a resource is assigned to the tasks it spends more time than its work calendar permit.

•Types of Leveling Resources : Please see in Lecture video

•Automatic and Manual methods of resource leveling : Please see in Lecture video

Resource Analysis & Leveling Exercise

•Introduction about Tracking : Tracking is process of collecting, entering & analyzing of actual project performance values, such as work on task and actual duration.

Benefits of Tracking :

Know where projects stand & where it is going

Identify risk, so that can take actions

Help to focus on resolving issues & avoid confusion

Improve decisions with up to date information

•Introducing about Baseline : A Baseline is complete copy of your Project plan that you can compare to current schedule to evaluate progress.

Before you update the schedule for first time, you should create a baseline plan.

Project enables to set up-to 11 baselines.

Interim plans – Project saves less information than a baseline. (Start & Finish Date. Not resources etc.)

•Procedure to set Baseline : Please see in Lecture video

•Updating Tasks with Actual Information : Please see in Lecture video

Variety of techniques available for updating task to record actual information,

•Actual Start date

•Actual Finish date

•Actual duration

•Remaining duration

•Percentage complete

•Entering a Task’s Completion Percentage : Please see in Lecture video

•Different Types of Percent Complete : Please see in Lecture video

Duration Percent Complete / Work Percent Complete / Physical Percent Complete

•Update Task : Please see in Lecture video

•Updating entire project : Please see in Lecture video

•Set Status Date and Update Project : Please see in Lecture video

•Comparative study of baseline and actual (Tracking Gantt chart) : Please see in Lecture video

•About Earned Value :

“Earned Value Analysis” is an industry standard way to measure a project’s progress, forecast its completion date and final cost, and provide schedule and budget variances along the way.

Based on just 3 data points, it can provide consistent, numerical indicators with which you can evaluate and compare projects.

For EV, first determined – Planned value (PV), Actual Cost (AC), Earned value (EV)

The 3 fundamental metrics:

Budgeted Cost of Work Performed (BCWP) : (EV)

•This is the “Earned Value.”

•For completed work, it is the cost originally budgeted to accomplish that work.

•“How much work was actually done?”

Budgeted Cost of Work Scheduled (BCWS) : (PV)

•It is the total budgeted cost up to the analysis date.

•Approximated by the total budget multiplied by the fraction of total project duration at the analysis date.

•“How much work should have been done?”

Actual Cost of Work Performed (ACWP) : (AC)

•What it actually cost to accomplish all the work completed as of the analysis date.

•“What did the work that was actually done actually cost?”

Doing The Math:

•SV (Schedule Variance) = BCWP - BCWS

Negative means Behind Schedule

•SPI (Schedule Performance Index) = BCWP / BCWS

Less than 1.00 means Behind Schedule

•CV (Cost Variance) = BCWP - ACWP

Negative means Over Budget

•CPI (Cost Performance Index) = BCWP / ACWP

Less than 1.00 means Over Budget

•EAC (Estimate At Completion) = BAC / CPI

•VAC (Variance At Completion) = BAC - EAC

•About Earned Value Fields : Please see in Lecture video

•Earned Value Table : Please see in Lecture video

•Analyzing variance, indicators and revising the schedule : Please see in Lecture video

Tracking & EVA Exercise

•Introduction about Multiple Projects :

You can have more control over your project by creating smaller projects in Total Project

•Consolidating projects : Please see in Lecture video

•Resource Sharing : Please see in Lecture video

•Creating resource pool : Please see in Lecture video

•Sharing Resources Among Projects : Please see in Lecture video

•Compare Project : Please see in Lecture video

Multiple Projects Exercise

•Introduction about Filters : Please see in Lecture video

•Working with filters : Please see in Lecture video

•Introduction about Group : Please see in Lecture video

•Working with Groups : Please see in Lecture video

Filtering & Grouping Exercise

•Creating a Custom Field : Please see in Lecture video

•Graphical Indicator In Custom Field : Please see in Lecture video

•About Formatting : Please see in Lecture video

•Introduction about Reports : Reports help for taking timely, effective & efficient decision & actions.

•Types of Reports : Please see in Lecture video

•Visual Reports : Please see in Lecture video

•Customizing standard reports : Please see in Lecture video

Introduction to Project Online (PWA)

Final Project Exercise

Good to know

Know what's good

, what to watch for

, and possible dealbreakers

Covers earned value analysis, which is an industry-standard method for measuring project progress and forecasting completion dates, providing valuable insights for project control

Explores resource leveling techniques, which are essential for balancing resource demand and supply, ensuring efficient resource utilization across projects

Includes instruction on creating and managing multiple projects within MS Project, which is useful for project managers overseeing several initiatives simultaneously

Teaches how to customize and format MS Project, which allows users to tailor the software to their specific needs and preferences, enhancing usability

Requires learners to have access to Microsoft Project software, which may require a separate purchase or subscription, potentially increasing the overall cost

Activities

Be better prepared before your course. Deepen your understanding during and after it. Supplement your coursework and achieve mastery of the topics covered in Complete Microsoft Project Training & Certification with these activities:

Review Project Management Fundamentals

Show steps

Reinforce your understanding of core project management principles, which are essential for effectively using Microsoft Project.

Show steps

Review the PMBOK guide's key concepts.
Practice defining project scope and objectives.
Familiarize yourself with project lifecycle phases.

Review 'Project Management: The Managerial Process'

Show steps

Gain a deeper understanding of project management principles and methodologies to enhance your ability to use Microsoft Project effectively.

View Project Management: A Socio-Technical Approach:... on Amazon

Show steps

Read the chapters on project planning and scheduling.
Focus on sections related to resource management.
Take notes on key concepts and definitions.

Practice Creating Basic Project Schedules

Show steps

Solidify your skills in creating project schedules by practicing with sample projects in Microsoft Project.

Show steps

Create a new project file in Microsoft Project.
Input tasks, durations, and dependencies.
Experiment with different task types and constraints.
Analyze the critical path and total slack.

Four other activities

Expand to see all activities and additional details

Show all seven activities

Follow Microsoft Project Online Tutorials

Show steps

Learn how to use Microsoft Project Online for collaborative project management by following online tutorials.

Show steps

Find tutorials on Microsoft's website or YouTube.
Follow along with the tutorial, step by step.
Experiment with the features demonstrated in the tutorial.

Develop a Project Plan for a Real-World Project

Show steps

Apply your knowledge by creating a comprehensive project plan for a real-world project using Microsoft Project.

Browse courses on Project Plan

Show steps

Define the project scope, objectives, and deliverables.
Create a work breakdown structure (WBS).
Estimate task durations and assign resources.
Develop a project schedule and budget.
Identify potential risks and develop mitigation strategies.

Implement Earned Value Analysis on a Past Project

Show steps

Deepen your understanding of earned value analysis by applying it to a project you have previously worked on.

Browse courses on Earned Value Analysis

Show steps

Gather data on planned value, actual cost, and earned value.
Calculate schedule and cost variances and indices.
Analyze the results and identify areas for improvement.

Write a Blog Post on Resource Leveling Techniques

Show steps

Share your knowledge of resource leveling by writing a blog post explaining different techniques and their applications in Microsoft Project.

Show steps

Research different resource leveling techniques.
Write a clear and concise explanation of each technique.
Provide examples of how to apply the techniques in Microsoft Project.
Publish the blog post on a relevant platform.

Career center

Learners who complete Complete Microsoft Project Training & Certification will develop knowledge and skills that may be useful to these careers:

Project Manager

A Project Manager is responsible for planning, executing, and closing projects, and this course is directly relevant to that role. They create project schedules, develop work breakdown structures, manage resources, and track progress, all of which are core skills this course helps develop with its focus on Microsoft Project. A project manager needs to understand critical paths, manage budgets, and effectively communicate with team members, which this course helps them do. The course's content on resource leveling, earned value analysis, and report generation are indispensable for keeping projects on track and within budget. This course can serve as a practical step towards becoming a more effective project manager.

See salaries and explore the career path for Project Manager

Project Scheduler

A Project Scheduler is responsible for developing and maintaining project schedules, often using tools like Microsoft Project. The Complete Microsoft Project Training & Certification course provides a strong foundation for this role with its detail on project scheduling within the software environment, including the creation of calendars, tasks, and dependencies. A project scheduler benefits directly from the course covering critical path analysis, constraint management, and resource allocation in Microsoft Project. This course helps improve a project scheduler's ability to develop accurate, realistic schedules, and monitor the project's progress. The content on multiple projects and resource sharing are particularly relevant for project scheduling.

See salaries and explore the career path for Project Scheduler

Project Coordinator

Project Coordinators often assist project managers by managing project documentation, tracking deadlines, and ensuring that project tasks are completed on time. This course focusing on Microsoft Project helps a project coordinator develop skills in setting up project schedules, creating work breakdown structures, and managing resources within the software. A project coordinator can use the skills gained in this course to create reports, track project status, and monitor performance. The course content on task and relationship creation within Microsoft Project is also useful for a project coordinator to effectively organize and monitor project activities. This course can enhance the ability of a project coordinator to support project teams and enhance efficiency.

See salaries and explore the career path for Project Coordinator

Project Administrator

A Project Administrator provides administrative support to project teams, often involving scheduling tasks, maintaining documentation, and tracking project progress. This course focusing on Microsoft Project is particularly helpful for a project administrator who needs to manage schedules, track resources and monitor projects. This course helps a project administrator to create reports, manage multiple projects, and follow up on task completion. The course's content on task relationships, resource assignments, and project updating will help a project administrator support projects more effectively. This can translate to improved efficiency in their work.

See salaries and explore the career path for Project Administrator

IT Project Manager

An IT Project Manager is responsible for overseeing technology focused projects, and they would find this course to be advantageous. IT projects often have complex schedules and resource needs, making the skills taught in this course, especially those concerning Microsoft Project, very useful. The course's content on project scheduling, work breakdown structures, and resource allocation in the software environment is directly applicable. An IT project manager could use the course's content on earned value analysis and report generation to monitor project performance and align the project with the organization's goals and budget. This course may provide an IT Project Manager with a strong foundation for managing their projects effectively.

See salaries and explore the career path for IT Project Manager

Engineering Project Manager

An Engineering Project Manager oversees technical projects, and the skills learned in this course are directly applicable to that role. They use methods of project management, such as creating schedules, managing resources, and tracking budgets, and this MS Project course covers these topics. The course's focus on work breakdown structures, critical path analysis, and resource leveling are particularly useful for an Engineering Project Manager. Further, they may use the course content on earned value analysis and report generation to keep projects aligned with organizational goals. This course helps an Engineering Project Manager to effectively manage complex technical projects by providing the tools to manage many facets of the work.

See salaries and explore the career path for Engineering Project Manager

Project Analyst

A Project Analyst supports project managers by tracking project data, analyzing metrics, and creating reports. This course is helpful for a project analyst as it focuses on Microsoft Project skills which are core to their job. The course covers topics such as creating schedules, managing resources, and generating reports. A project analyst would benefit from the course content on earned value analysis and project tracking. This course provides a practical foundation for a project analyst to gather, analyze, and present project data used to improve project management.

See salaries and explore the career path for Project Analyst

Project Control Specialist

A Project Control Specialist monitors and controls project costs, schedules, and performance, and skills in Microsoft Project are beneficial. This course helps build skills in project scheduling, resource management, and cost tracking, all of which are critical for this role. A project control specialist benefits from the course's focus on earned value analysis, project tracking, and report generation within the MS Project environment. The course's emphasis on creating baselines and analyzing variances is particularly relevant, helping ensure projects are completed on time and within budget. This course may help a control specialist to improve their ability to manage project success.

See salaries and explore the career path for Project Control Specialist

Construction Project Manager

A Construction Project Manager plans and oversees construction projects. This course, with its focus on Microsoft Project, is directly applicable to that role by building skills in project scheduling, resource management, and cost control. A project manager, especially in the construction industry, would benefit from the course's content on creating work breakdown structures, managing tasks, and tracking progress in the MS Project environment. The course's coverage of earned value analysis and report generation would help a construction project manager monitor project performance to keep the project on time and within budget. This course may help a project manager run a project from start to completion more effectively.

See salaries and explore the career path for Construction Project Manager

Program Manager

A Program Manager oversees multiple related projects. Skills in using Microsoft Project, as taught in this course, are useful for program managers to manage the complexities of multiple projects, track interdependencies, and ensure projects align with overall program goals. This course is helpful for a program manager to manage resources across multiple projects, understand critical paths, and create reports for stakeholders. The ability to consolidate projects and analyze resource allocation with Microsoft Project are particular areas where program managers can benefit, allowing them to track progress and report on the many aspects of their programs. Taking this course can help program managers improve their ability to coordinate and optimize multiple projects.

See salaries and explore the career path for Program Manager

IT Program Manager

An IT Program Manager oversees multiple related IT projects and the skills gained in this course, especially concerning Microsoft Project, are directly applicable. Managing multiple IT projects requires creating project schedules, managing resources, and tracking progress, all of which are covered in the course. An IT program manager can benefit from the course's emphasis on work breakdown structures, critical path analysis, and earned value analysis in Microsoft Project. The course's content on resource sharing and multiple project management would be particularly useful. This course can help an IT program manager manage the complexities of IT programs, ensuring projects are successfully completed while aligning with organizational goals.

See salaries and explore the career path for IT Program Manager

Construction Manager

Construction Managers oversee building projects from start to finish, and they would benefit from the skills taught in this course. Project scheduling, resource allocation, and cost management are crucial in construction management, and this course helps build these skills through its Microsoft Project training. The ability to create work breakdown structures and manage task relationships are key skills taught in this course which a construction manager could use. Additionally, the course's focus on tracking progress, generating reports, and using earned value analysis, helps a construction manager monitor project performance and make data-driven decisions. A construction manager may find this course useful in managing many facets of a building project, improving efficiency and keeping projects on schedule and within budget.

See salaries and explore the career path for Construction Manager

Resource Manager

A Resource Manager is responsible for planning and managing an organization's resources, and they would find this course beneficial. They need to understand how resources are allocated and used, and this course covers such ground, with its focus on resource management within Microsoft Project. The course content on defining resources, assigning resources, and resource leveling is directly relevant. A resource manager can use the course's content on tracking resource availability and managing multiple projects to make informed decisions about resource allocation. The skills taught in the course may be useful to a resource manager in optimizing resource utilization, reducing inefficiencies, and supporting the smooth operation of projects and teams.

See salaries and explore the career path for Resource Manager

Operations Manager

An Operations Manager is responsible for the day to day activities of an organization. They can use the tools and techniques taught in this course. Although operations management focuses on the ongoing operations of a business, and is not project-based work, an operations manager may find the project management skills taught in this course, such as creating schedules, managing resources, and analyzing progress, useful. The course helps operations managers structure and streamline their workflow for improved efficiency. This course may be useful to an operations manager by teaching them how to manage various operational tasks within a structured framework typical of project management.

See salaries and explore the career path for Operations Manager

Business Analyst

A Business Analyst analyzes business processes and identifies areas for improvement. Although not a direct fit, the skills gained in this course can be useful in planning and tracking projects related to process improvement. Business analysts often manage these projects, which makes gaining knowledge of project management tools like Microsoft Project beneficial. This course may be helpful by providing a framework for organizing tasks, managing resources, and monitoring timelines, all of which will help a business analyst execute projects related to improving the organization's operations. The course's emphasis on work breakdown structures and tracking progress will help a business analyst ensure better project outcomes.

See salaries and explore the career path for Business Analyst

Reading list

We've selected one books that we think will supplement your learning. Use these to develop background knowledge, enrich your coursework, and gain a deeper understanding of the topics covered in Complete Microsoft Project Training & Certification.

Project Management

Save

Provides a comprehensive overview of project management processes, tools, and techniques. It widely used textbook in project management courses and offers a strong foundation for understanding the concepts behind Microsoft Project. Reading this book will help you understand the 'why' behind the 'how' of using the software. It is particularly helpful for understanding the PMBOK guide.

Project Management: A Socio-Technical Approach:...

Kindle Edition

$$$

Complete Microsoft Project Training & Certification

What's inside

Learning objectives

Syllabus

Good to know

Save this course

Activities

Career center

Featured in The Course Notes

Reading list

Share

Similar courses