Airbnb Automations : Get rid of repetitive tasks! from Udemy

This course is for Airbnb hosts or managers who have multiple listings and need to save time on repetitive tasks. Everything inside this course comes from my own experience: I'm a part-time real-estate investor and I rent my properties on Airbnb. However, the more properties I was buying, the more time I was dedicating to hosting. And since this is not my main business activity, I put everything in place to automate and optimize it to the maximum. As of today, I arrived at a point where almost everything works in the background. Here are some of the tasks I automated:

Bookkeeping inside Google Sheets. Everything is filled and calculated automatically.
Cleaning crew dates notifications. They receive the next check-out dates automatically by text message.
Messaging with guests: 90% of it is automated, the rest is optimized so they don't need to ask me questions.
Self check-in: guests always arrive and depart by themselves, I never need to go myself.
Between the bookings: my cleaning crew is efficient and takes care of everything. Refills are optimized.
Better ratings. Thanks to a few tricks, my ratings are going up automatically.

And although in this course I will show you how to get your Airbnb booking data inside Google Sheets, you will also be able to do get it inside Xero and Quickbooks if you prefer to use that. This is not covered in this course but once you understand how it works with Google Sheets you will be able to easily reproduce the same system with QuickBooks and Xero. For everything else, I'm still working on the remaining manual tasks and I'll be updating the course when I come up with automated solutions. But for now, this can already help you free out a lot of time. Just please understand the following before taking the course:

I will be using paid services here, you can't make these things work for free.
Some parts are very technical but totally doable. There is no coding involved.
There might be glitches. You'll need to look for solutions and I'll try to help where I can.

So, as an Airbnb host, if you feel concerned by the problems I'm mentioning here, don't hesitate to take this course.

What's inside

Learning objectives

Scale your airbnb business
Automate most of the repetitive tasks
Automate 90% of communication

Automate bookkeeping
Optimize preparation between bookings
Automate pricing

Scale your airbnb business
Automate most of the repetitive tasks
Automate 90% of communication
Automate bookkeeping
Optimize preparation between bookings
Automate pricing

Syllabus

Introduction

Introduction to the course: what is automated and what is not

Download and print this Airbnb Automation Checklist

Technical: Automatic Bookkeeping

In this section we're going to build an automated system that takes booking data from Airbnb and inputs it inside a Google Sheet file. Then, inside the sheet itself, you can apply all kinds of custom formulas that your business needs.

Download the Written Recap of this Section for convenience

Introduction to the Airbnb data source template to use as a basis

Creating a Zapier Parser mailbox

Creating a forwarding rule from Outlook or Gmail

Tagging data in Zapier email parser

Creating a Google Sheet and Setting a Trigger in Zapier

Setting an action in Zapier to copy data to a Google Sheet

Zapier sequence recap

Adding the forgotten "Nights" field

Cleaning the source variables to get the right date format

Hidden character copy

Google sheets: Settings of the spreadsheet

Google sheets: Calculating the total sum per month

Google sheets: Calculating a number of cleaning times

Google sheets: Creating custom formulas according to your business needs

Formulas Recap

Technical: Auto check-out date SMS notifications for housekeepers (Android only)

In this section we're going to build a system that sends automated SMS messages to your cleaning crew notifiying them about the next check-out dates. The messages will be sent directly from an Android phone as if you sent them yourself.

Download Autoremote and test if it works from the web

Connect Zapier to Autoremote and add Check-out variables

Creating a trigger profile in Tasker

Creating a task in Tasker

Solutions for non-Android phone owners

Automated and Optimized: Communication, Booking and Check-in

This section is all about "soft" automations

Using an Automated Pricing software

Reduce pre-booking questions and Increase booking probability

Automate the most important and repetitive set of messages

UPDATE : Automated Communication note (important)

Why this is the best and cheapest service to Automate messaging

Create automated message templates

Set up rules and conditions for Automated messages

Get better ratings and reviews automatically

SMS features and conclusion

Seamless self check-in: the low-tech solution and building entrance

Seamless self check-in: the high-tech solutions

My automated message templates

Avoid redundant questions during the stay of your guests

How to avoid key loss by guests

How to easily solve a key loss without panic

Automate the mid-booking cleaning and preparation

Cleaning crew management and pay

Bonus: 10 tips to manage your cleaning crew for your Airbnb business

Interior design that optimizes cleaning and avoids problems

Bonus: How to Make the Perfect Bed for your Airbnb Rental

Refilling and storing the Essentials

Bonus lecture: the services I recommen

How to easily create your direct booking website

BONUS Lecture

Good to know

Know what's good

, what to watch for

, and possible dealbreakers

Teaches methods for automating repetitive tasks associated with multiple Airbnb listings, making it suitable for experienced hosts seeking efficiency

The course covers essential aspects of Airbnb hosting, including automated bookkeeping, messaging, check-in processes, and cleaning management

Instructor Paul Nekh draws on his experience as a real-estate investor and Airbnb host, providing practical insights and proven automation techniques

Emphasizes optimizing communication, reducing inquiries, and enhancing guest satisfaction through automated messaging features

Provides templates for automated messages, reducing repetitive tasks and streamlining guest interactions

May require additional costs for paid services to implement the automated solutions presented

Reviews summary

Helpful information

According to students, this course is insightful and offers practical advice. Learners say the course has useful information and is well-taught.

Advice backed by actions.

"it's full of useful information and probed advices."

Course is insightful.

Activities

Be better prepared before your course. Deepen your understanding during and after it. Supplement your coursework and achieve mastery of the topics covered in Airbnb Automations : Get rid of repetitive tasks! with these activities:

Seek guidance from experienced Airbnb hosts

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Seeking guidance from experienced Airbnb hosts provides you a valuable opportunity to learn from others' successes and avoid potential pitfalls.

Browse courses on Mentorship

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Attend Airbnb meetups.
Participate in online Airbnb communities.
Reach out to Airbnb hosts you admire and ask for their guidance.

Review Airbnb operations

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Reviewing Airbnb operations will lay a solid foundation for all the Airbnb-specific techniques you will learn in this course.

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Make a list of concepts you are comfortable with.
Drill down on concepts you need to refresh.
Practice using Airbnb tools and resources.

Practice using Zapier to automate tasks

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Practicing Zapier is a practical way to improve your proficiency with the automation tools you will use in the course.

Browse courses on Zapier

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Sign up for a Zapier account.
Explore the Zapier platform and its features.
Create a few simple Zaps to automate tasks.

Four other activities

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Show all seven activities

Create a small property management system

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Property management systems are used to manage all aspects of a rental property, giving you hands-on learning about the details and complexities of Airbnb operations.

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Choose a programming language and platform.
Design a basic database schema.
Implement core functionality like adding properties, creating bookings, and sending notifications.
Test your system thoroughly.
Deploy your system and use it to manage a small number of properties.

Answer Airbnb automation-related questions in online forums

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Mentoring will help you strengthen your understanding of Airbnb automation concepts as you explain them to others.

Browse courses on Mentoring

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Join an online forum related to Airbnb automation.
Introduce yourself and offer your help.
Answer questions related to Airbnb automation to the best of your ability.

Write a blog post about your Airbnb automation experiences

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Writing a blog post will deepen your learning by providing you an opportunity to synthesize and reflect on the course materials.

Browse courses on Blogging

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Choose a topic related to Airbnb automation.
Research your topic thoroughly.
Create an outline for your blog post.
Write a draft of your blog post.
Edit and proofread your blog post.
Publish your blog post on your own website or on a platform like Medium.

Contribute to an open-source project related to Airbnb automation

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Your contribution to an open-source project will showcase your ability to innovate in the automation of Airbnb operations.

Browse courses on Open Source

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Identify an open-source project related to Airbnb automation.
Review the project's documentation and code.
Identify an area where you can make a contribution.
Develop a solution to the problem or feature you identified.
Submit a pull request to the project.

Career center

Learners who complete Airbnb Automations : Get rid of repetitive tasks! will develop knowledge and skills that may be useful to these careers:

Property Manager

Property Managers are responsible for the day-to-day operations of residential and commercial properties. They may handle tasks such as rent collection, maintenance, and tenant relations. This course can help Property Managers automate many of the repetitive tasks associated with their jobs, such as bookkeeping, scheduling cleaning crews, and communicating with tenants. As a result, Property Managers can save time and focus on more strategic initiatives.

See salaries and explore the career path for Property Manager

Accountant

Accountants are responsible for preparing and examining financial records. They may also provide advice on tax matters. This course can help Accountants automate many of the repetitive tasks associated with their jobs, such as data entry and calculations. As a result, Accountants can save time and focus on more complex tasks, such as financial planning and analysis.

See salaries and explore the career path for Accountant

Marketing Manager

Marketing Managers are responsible for developing and executing marketing campaigns. They may also manage marketing budgets and track campaign performance. This course can help Marketing Managers automate many of the repetitive tasks associated with their jobs, such as email marketing and social media management. As a result, Marketing Managers can save time and focus on more creative and strategic initiatives.

See salaries and explore the career path for Marketing Manager

Operations Manager

Operations Managers are responsible for the day-to-day operations of a business. They may oversee a variety of functions, such as production, logistics, and customer service. This course can help Operations Managers automate many of the repetitive tasks associated with their jobs, such as scheduling, inventory management, and order fulfillment. As a result, Operations Managers can save time and focus on more strategic initiatives.

See salaries and explore the career path for Operations Manager

Customer Service Representative

Customer Service Representatives are responsible for providing support to customers. They may answer questions, resolve complaints, and process orders. This course can help Customer Service Representatives automate many of the repetitive tasks associated with their jobs, such as responding to emails and phone calls. As a result, Customer Service Representatives can save time and focus on providing excellent customer service.

See salaries and explore the career path for Customer Service Representative

Data Analyst

Data Analysts are responsible for collecting, cleaning, and analyzing data. They may also develop data visualization and reporting tools. This course can help Data Analysts automate many of the repetitive tasks associated with their jobs, such as data extraction and transformation. As a result, Data Analysts can save time and focus on more complex tasks, such as data mining and modeling.

See salaries and explore the career path for Data Analyst

Software Engineer

Software Engineers are responsible for designing, developing, and maintaining software applications. They may also work on hardware and network systems. This course can help Software Engineers automate many of the repetitive tasks associated with their jobs, such as code testing and debugging. As a result, Software Engineers can save time and focus on more complex tasks, such as software architecture and design.

See salaries and explore the career path for Software Engineer

Business Analyst

Business Analysts are responsible for analyzing business processes and recommending improvements. They may also develop and implement new systems and procedures. This course can help Business Analysts automate many of the repetitive tasks associated with their jobs, such as data gathering and analysis. As a result, Business Analysts can save time and focus on more complex tasks, such as process optimization and change management.

See salaries and explore the career path for Business Analyst

Project Manager

Project Managers are responsible for planning, executing, and closing projects. They may also manage project budgets and timelines. This course can help Project Managers automate many of the repetitive tasks associated with their jobs, such as scheduling and communication. As a result, Project Managers can save time and focus on more strategic initiatives.

See salaries and explore the career path for Project Manager

Financial Analyst

Financial Analysts are responsible for analyzing financial data and making recommendations. They may also develop and implement financial models. This course can help Financial Analysts automate many of the repetitive tasks associated with their jobs, such as data gathering and analysis. As a result, Financial Analysts can save time and focus on more complex tasks, such as investment analysis and portfolio management.

See salaries and explore the career path for Financial Analyst

Human Resources Manager

Human Resources Managers are responsible for managing the human resources function of an organization. They may oversee a variety of functions, such as recruiting, training, and compensation. This course can help Human Resources Managers automate many of the repetitive tasks associated with their jobs, such as employee onboarding and performance management. As a result, Human Resources Managers can save time and focus on more strategic initiatives, such as talent management and workforce planning.

See salaries and explore the career path for Human Resources Manager

Management Consultant

Management Consultants are responsible for providing advice to businesses on how to improve their operations. They may work on a variety of projects, such as process improvement, organizational change, and strategic planning. This course can help Management Consultants automate many of the repetitive tasks associated with their jobs, such as data gathering and analysis. As a result, Management Consultants can save time and focus on more complex tasks, such as developing and implementing solutions to business problems.

See salaries and explore the career path for Management Consultant

Sales Manager

Sales Managers are responsible for managing the sales function of an organization. They may oversee a team of sales representatives and develop and implement sales strategies. This course can help Sales Managers automate many of the repetitive tasks associated with their jobs, such as lead generation and tracking. As a result, Sales Managers can save time and focus on more strategic initiatives, such as sales forecasting and pipeline management.

See salaries and explore the career path for Sales Manager

Product Manager

Product Managers are responsible for managing the development and launch of new products. They may work on a variety of products, such as software, hardware, and consumer goods. This course can help Product Managers automate many of the repetitive tasks associated with their jobs, such as market research and competitive analysis. As a result, Product Managers can save time and focus on more strategic initiatives, such as product roadmap planning and go-to-market strategy.

See salaries and explore the career path for Product Manager

Marketing Analyst

Marketing Analysts are responsible for analyzing marketing data and making recommendations. They may also develop and implement marketing campaigns. This course can help Marketing Analysts automate many of the repetitive tasks associated with their jobs, such as data gathering and analysis. As a result, Marketing Analysts can save time and focus on more complex tasks, such as campaign optimization and attribution modeling.

See salaries and explore the career path for Marketing Analyst