Manage Project Procurement from Udemy

In guiding a project, particularly one in the building and construction industry, an intricate knowledge of Project Procurement Management is critical in determining the project’s outcome. In reality, people practice many of the concepts involved in Project Procurement Management however our course will allow students to fully utilise and benefit from such a detailed understanding of Project Management Diploma theory.

Duration of Study

The pace at which each student studies is different. The nominal hours for this course are 20 hours, however, this can vary greatly depending on your previous experience and study techniques. Student support is available by asking a question online or visiting our website.

We offer our support as a Registered Training Organisation.

As a RTO, Exner Education is responsible for delivering quality training and assessment.

Project Procurement Management is not a new concept for teaching, Exner Education, drawing on their 25 years of experience in the construction industry have tailored this course to address many of the challenges facing Construction Projects and their Project Managers today.

Typically, these projects have the greatest risks associated with them and as such are far more susceptible to deliver outcomes where large financial losses are experienced or the project be delivered late or to a lower quality than expected.

Exner Education’s Project Procurement Management course serves to provide an understanding of the theory and practice of project management in the building and construction industry.

If you would like to be assessed for this unit of competency, please visit our website for more information. Upon successful completion you will receive a certificate of attainment.

We recommend that students purchase a copy of "A Guide to the Project Management Body of Knowledge", Sixth Edition (PMBOK® Guide) ©2013 Please note that "PMBOK" is a registered trademark of the Project Management Institute, Inc.

What's inside

Learning objectives

Identify procurement requirements with input from stakeholders as the basis for procurement planning
Establish and maintain, within delegated authority, an agreed procurement-management plan
Obtain information from suppliers capable of fulfilling procurement requirements
Determine or adopt established selection processes and selection criteria and communicate them to vendors to ensure transparency
Obtain relevant approvals for procurement processes to be used for the project
Identify and act according to probity and project-governance constraints
Communicate agreed proposals and/or specifications to prospective vendors to ensure clarity of understanding of project objectives
Solicit vendor responses according to proposal requirements
Evaluate responses and select preferred vendors according to current legal requirements and agreed selection criteria

Negotiate with preferred contractor or supplier, to agree on terms and conditions of supply
Implement established procurement-management plan and make modifications in line with agreed delegations
Review progress and manage agreed variations to ensure timely completion of tasks and resolution of conflict within the legal framework of the supply agreement
Identify and report procurement-management issues and implement agreed remedial actions to ensure project objectives are met
Conduct finalisation activities to ensure vendor deliverables meet contracted requirements
Review project outcomes using available procurement records and information to determine effectiveness of procurement processes and procedures
Document lessons learned and recommended improvements for application to future projects
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Identify procurement requirements with input from stakeholders as the basis for procurement planning
Establish and maintain, within delegated authority, an agreed procurement-management plan
Obtain information from suppliers capable of fulfilling procurement requirements
Determine or adopt established selection processes and selection criteria and communicate them to vendors to ensure transparency
Obtain relevant approvals for procurement processes to be used for the project
Identify and act according to probity and project-governance constraints
Communicate agreed proposals and/or specifications to prospective vendors to ensure clarity of understanding of project objectives
Solicit vendor responses according to proposal requirements
Evaluate responses and select preferred vendors according to current legal requirements and agreed selection criteria
Negotiate with preferred contractor or supplier, to agree on terms and conditions of supply
Implement established procurement-management plan and make modifications in line with agreed delegations
Review progress and manage agreed variations to ensure timely completion of tasks and resolution of conflict within the legal framework of the supply agreement
Identify and report procurement-management issues and implement agreed remedial actions to ensure project objectives are met
Conduct finalisation activities to ensure vendor deliverables meet contracted requirements
Review project outcomes using available procurement records and information to determine effectiveness of procurement processes and procedures
Document lessons learned and recommended improvements for application to future projects
Show more
Show less

Syllabus

Study Guidelines

Top 10 Procurement Risks in Construction

Overview

In this lecture you will learn how project procurement essentially comprises the acquisition of all projects resources and/or equipment need to deliver the project. There are a number of steps and decision points in the procurement process to consider; relating to what is purchased, how these things are sourced and what form of agreements are required.

Procurement Requirements

You will learn how a range of resources are required on complex projects to achieve objectives in a timely and cost-effective manner. The sourcing of these is performed to designated quality standards, and/or technical specifications.

Determining Procurement Requirements

Developing a Plan

This lecture will teach you how a procurement management plan that reflects the overall objectives of the project is invaluable in order to manage procurement effectively. For a project to run smoothly and ensure project objectives are achieved, all parties need to understand how procurement is to be implemented and managed.

Develop and Maintain a Procurement Plan

Team Member Responsibilities

This lecture will teach you that it is important that everyone needs to understand their responsibilities in managing procurement resources in accordance with all agreed contracts, organisational policies and procedures and legislative requirements.

Procurement Process

In this lecture you will learn how the procurement management plan should clearly define the procurement processes to be followed to ensure that project objectives can be met. These include identifying selection criteria, selecting suppliers and consultants, obtaining approvals, managing personnel and arranging contracts.

Establishing Procurement Process

In this lecture you will learn that before you can begin selecting suppliers and contractors you must obtain approvals as necessary within your organisation or in accordance with your client’s requirements. This must relate to the processes set out in your procurement management plan.

Procurement Processes to be Endorsed

Contracting Activities

The key points covered in this lecture are:

You can begin to conduct the contracting and procurement activities once all processes and procedures for your project procurement are in place and approved.

The key responsibility of project managers is ensuring that all prospective suppliers and contractors are aware of and fully understand the requirements and criteria they must meet to fulfill their obligations.

In order to make sure everyone agrees with the terms and conditions and to ensure they support the goals for the project, you may need to negotiate some aspects.

Contracting and Procurement Activities

The content covered in this lecture is summarised as follows.

You will need to finalise the procurement contracts with the successful parties after suppliers and contractors for the project have been selected. To ensure you gain the required agreement from the suppliers during your discussions you will need well-developed negotiation skills. Effective problem-solving skills will help resolve any uncertainty, assumptions or misunderstandings and address any contractual or logistical issues that arise.

Negotiation

In this lecture you will learn that after all agreements have been agreed you may then begin to implement contracts and commence working with the suppliers and consultants your project requires. To ensure the project objectives can be met, keep in mind that circumstances may change and you may need to modify or alter the conditions or terms of a contract. In these cases however, decisions to do this should not be taken lightly.

Implementation of Contracts and Procurements

Identifying and Managing Problems

In this lecture you will learn that it is crucial that you identify, report and work to resolve any issues when they occur to protect the achievement of project objectives and minimise any risk to your project and organisation.

Procurement Problems and Remedial Actions

Contract Finalisation

In this lecture you will learn that you need to complete all finalisation activities to ensure deliverables meet the original contractual requirements at the conclusion of the project. The review of outcomes and documentation of lessons learned is important to enable the organisation to identify improvements for future projects.

Finalisation Procedures

Sample Procurement Documents

The following downloadable material is an example of a Procurement procedure for a Construction Company

Procedure for Selection and Preparation of Procurement

Good to know

Know what's good

, what to watch for

, and possible dealbreakers

Examines the intricate details of project procurement management, arming students with an extensive understanding of its significance in achieving successful project outcomes in the building and construction industry

Suitable for individuals aspiring to gain a comprehensive understanding of project procurement management, as well as professionals seeking to enhance their capabilities in this area

Instructed by experts from Exner Education, a reputable organization with 25 years of experience in the construction industry, ensuring the course is grounded in practical knowledge and insights

Emphasizes the importance of identifying and mitigating procurement-related risks, empowering students to make informed decisions and navigate challenges effectively

Provides a framework for developing and implementing effective procurement plans, ensuring alignment with project goals and objectives

Utilizes a combination of theory and practical examples to illustrate the principles of project procurement management, making the learning process engaging and relatable

Activities

Be better prepared before your course. Deepen your understanding during and after it. Supplement your coursework and achieve mastery of the topics covered in Manage Project Procurement with these activities:

Review PMBOK

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Helps build a strong foundation on the core principles of project management.

View Risk Management in Portfolios, Programs, and... on Amazon

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Start by reading the introduction and overview sections.
Go through each knowledge area and read the corresponding chapters.
Take notes and highlight important concepts.
Review your notes and highlight important concepts regularly.

Follow a Tutorial on Project Procurement Management

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Provides structured guidance and practical demonstrations to enhance understanding of project procurement management.

Browse courses on Project Procurement Management

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Find a tutorial on project procurement management.
Watch the tutorial.
Take notes and highlight important concepts.
Review your notes and highlight important concepts regularly.

Practice Procurement Process Questions

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Reinforces understanding of procurement processes through repetitive exercises.

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Identify the steps in the procurement process.
Explain the different types of procurement contracts.
Discuss the importance of supplier evaluation.

Five other activities

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Participate in a Study Group on Project Procurement Management

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Fosters collaboration and knowledge sharing, promoting a deeper understanding of project procurement management.

Browse courses on Project Procurement Management

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Find a study group on project procurement management.
Attend the study group meetings.
Participate in discussions.
Share your knowledge and experience with others.

Create a Project Procurement Plan

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Provides hands-on experience in developing a procurement plan, a crucial aspect of project management.

Browse courses on Project Management

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Identify the project's procurement requirements.
Develop a procurement strategy.
Create a procurement schedule.
Develop a vendor evaluation process.
Implement the procurement plan.

Create a Study Guide for Project Procurement Management

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Encourages active recall and synthesis of knowledge by creating a comprehensive study resource.

Browse courses on Project Procurement Management

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Gather materials from the course.
Organize the materials into a logical order.
Create summaries of the key concepts.
Include practice questions and exercises.
Review the study guide regularly.

Write a White Paper on Project Procurement Management

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Enhances understanding of project procurement management by requiring a deep dive into the topic and presenting it in a structured manner.

Browse courses on Project Procurement Management

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Research and gather information on project procurement management.
Outline the white paper.
Write the first draft.
Review and edit the white paper.
Publish the white paper.

Contribute to an Open Source Project Related to Project Procurement Management

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Provides real-world experience in project procurement management and contributes to the community.

Browse courses on Project Procurement Management

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Find an open source project related to project procurement management.
Review the project's documentation.
Identify an area where you can contribute.
Make your contribution.
Submit a pull request.

Career center

Learners who complete Manage Project Procurement will develop knowledge and skills that may be useful to these careers:

Procurement Consultant

Procurement Consultants help organizations improve their procurement processes. This can include developing procurement plans, evaluating supplier performance, and negotiating contracts. This course in managing project procurement can provide Procurement Consultants with the skills and knowledge they need to be successful in their roles.

See salaries and explore the career path for Procurement Consultant

Procurement Analyst

Procurement Analysts work with vendors and suppliers to help organizations get the goods and services they need at reasonable costs. This requires understanding procurement requirements, developing procurement plans, and evaluating proposals. This course on managing project procurement provides a strong foundation in these areas, making it a valuable tool for any Procurement Analyst.

See salaries and explore the career path for Procurement Analyst

Strategic Sourcing Manager

Strategic Sourcing Managers are responsible for developing and implementing sourcing strategies for an organization. This includes identifying and evaluating suppliers and negotiating contracts. This course in managing project procurement can help Strategic Sourcing Managers develop the skills and knowledge they need to be successful in their roles.

See salaries and explore the career path for Strategic Sourcing Manager

Purchasing Agent

Purchasing Agents are responsible for purchasing goods and services for an organization. This includes developing procurement plans and negotiating with suppliers. This course in managing project procurement can help Purchasing Agents develop the skills and knowledge they need to be successful in their roles.

See salaries and explore the career path for Purchasing Agent

Purchasing Manager

Purchasing Managers are tasked with the responsibility of creating and managing the proper procurement processes. The skills in this course around establishing procurement requirements and evaluating responses to find the right vendors is an invaluable asset to any Purchasing Manager. Success in this role relies on an understanding of how to obtain the resources the organization needs to complete projects and deliver value to clients; a skillset this course will help build.

See salaries and explore the career path for Purchasing Manager

Supply Chain Analyst

Supply Chain Analysts are responsible for analyzing and improving supply chains. This includes developing procurement plans and working with suppliers to ensure that goods and services are delivered on time and in good condition. This course in managing project procurement can help Supply Chain Analysts develop the skills and knowledge they need to be successful in their roles.

See salaries and explore the career path for Supply Chain Analyst

Project Manager

A key skill of any successful Project Manager is the ability to manage procurement and acquisitions. With this course, Project Managers may strengthen their skills with developing procurement plans, evaluating vendor proposals, and negotiating contracts. These skills are integral to project management and can help Project Managers take their careers to the next level.

See salaries and explore the career path for Project Manager

Materials Manager

Materials Managers are responsible for managing the materials used in the production of goods and services. This includes developing procurement plans and working with suppliers to ensure that materials are delivered on time and in good condition. This course in managing project procurement can help Materials Managers develop the skills and knowledge they need to be successful in their roles.

See salaries and explore the career path for Materials Manager

Vendor Manager

Vendor Managers are responsible for managing relationships with suppliers. They work to ensure that suppliers are meeting the organization's needs and that the organization is getting the best possible value for its money. This course in managing project procurement can help Vendor Managers develop the skills and knowledge they need to be successful in their roles.

See salaries and explore the career path for Vendor Manager

Supply Chain Manager

Supply Chain Managers are accountable for overseeing the flow of goods and services from suppliers to consumers. Understanding procurement processes and their effective implementation is a vital component to being successful in this role. This course can help Supply Chain Managers optimize their procurement strategies.

See salaries and explore the career path for Supply Chain Manager

Contract Manager

Contract Managers are responsible for developing, negotiating, and managing contracts. This typically requires working with multiple stakeholders and ensuring the terms of the contract are met. This course on project procurement can help Contract Managers understand the procurement process and how to manage contracts effectively.

See salaries and explore the career path for Contract Manager

Product Manager

Product Managers are responsible for the development and management of products. This includes working with suppliers to ensure that the products are manufactured to the correct specifications. This course in managing project procurement can give Product Managers a better understanding of the procurement process and how to work with suppliers.

See salaries and explore the career path for Product Manager

Operations Manager

Operations Managers are responsible for the day-to-day operations of an organization. This includes managing procurement and ensuring that the organization has the resources it needs to operate effectively. This course in managing project procurement can equip Operations Managers with the skills and knowledge they need to improve their procurement processes.

See salaries and explore the career path for Operations Manager

Inventory Manager

Inventory Managers are responsible for managing the inventory of an organization. This includes ensuring that the organization has the right amount of inventory on hand to meet demand. This course in managing project procurement can help Inventory Managers understand the procurement process and how to work with suppliers to ensure that inventory is delivered on time and in good condition.

See salaries and explore the career path for Inventory Manager

Logistics Manager

Logistics Managers are responsible for planning, implementing, and managing the movement of goods and services. This includes working with suppliers to ensure that goods are delivered on time and in good condition. This course in managing project procurement can teach Logistics Managers about the procurement process and how to work with suppliers effectively.

See salaries and explore the career path for Logistics Manager