Meeting Planner

Meeting Planners are highly organised, efficient professionals responsible for coordinating, organising, and executing all event-related details. They work closely with clients, ensuring their objectives, goals, and overall vision are met throughout the entire event. Some of the tasks that Meeting Planners are responsible for include budget development, venue selection, vendor management, food and beverage procurement, and attendee registration and communication.

What is the Day-to-Day of a Meeting Planner?

No two days are the same for Meeting Planners, as the nature of the work is so dynamic, but here are some of the things they can expect to be involved in on a daily basis:

• Client consultation to discuss event objectives, goals, and vision
• Venue research and booking
• Vendor selection and management (e.g., catering, entertainment, transportation)
• Budget planning and management
• Attendee registration and communication
• Event execution, including on-site management and troubleshooting

Meeting Planners may also be involved in the strategic planning of events, such as developing marketing and promotional campaigns, and conducting post-event evaluations.

Tools and Software

Meeting Planners rely on a variety of tools and software to help them manage their work. Some of the most common include:

• Project management software
• Communication tools (e.g., email, instant messaging)
• Scheduling tools
• Budgeting and financial management software
• Event registration and management software

Meeting Planners should also be familiar with social media and other online platforms, as they are often used to promote and market events.

How Can I Become a Meeting Planner?

There are a number of ways to become a Meeting Planner. The most common way is to gain experience in the field by working as an assistant or coordinator. Many Meeting Planners also have a degree in hospitality, event management, or a related field.

There are several online courses you can complete to gain the skills needed to be a successful Meeting Planner. These courses can teach you the basics of event planning, such as budgeting, vendor management, and communication.

A bachelor's degree in one of the aforementioned fields is also beneficial, as it will provide you with a solid foundation in the principles of event management as well as essential business skills. Event planning certification programs are available to those with no prior experience in the industry and provide comprehensive training.

Personality Traits and Interests

Meeting Planners are typically organised, efficient, and detail-oriented. They are also excellent communicators and have strong interpersonal skills. They are able to work independently and as part of a team, and they are able to meet deadlines and work under pressure.

Additionally, Meeting Planners should have a passion for planning and executing events. They should be creative and have a strong eye for detail. They should also be able to think on their feet and solve problems quickly.

Career Growth

Meeting Planners can advance their careers in a number of ways. They can move into management positions, such as Event Manager or Director of Events. They can also specialise in a particular type of event, such as corporate events, weddings, or conferences. Additionally, Meeting Planners can become freelance event planners, which allows them to work on a project-by-project basis.

Personal Growth Opportunities

Meeting Planning offers a number of opportunities for personal growth. Planners develop strong organisational and communication skills, as well as the ability to work independently and as part of a team. They also learn how to manage budgets, negotiate contracts, and solve problems.

Self-Guided Projects

There are a number of self-guided projects that students can complete to better prepare themselves for a career in Meeting Planning. These projects can include:

• Planning and executing a small event, such as a party or a fundraiser
• Volunteering to help with event planning for a non-profit organisation
• Shadowing a professional Meeting Planner

These projects will give students the opportunity to develop the skills and experience necessary to be successful in this field.

Online Courses

Online courses can be a helpful way to learn the skills and knowledge needed to be a successful Meeting Planner. However, it is important to note that they are not a substitute for hands-on experience. The best way to learn about Meeting Planning is to get involved in the field and work with experienced professionals.

Conclusion

Meeting Planning is a challenging but rewarding career. It is a great fit for people who are organised, efficient, and detail-oriented. With hard work and dedication, you can achieve great things in this field.