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Create Employee Management System with When I Work

Abby Saey

By the end of this course, you will create an effective employee management system using When I Work. This course builds on the foundation from the Introduction to Scheduling with When I Work Course and is intended to further develop the program’s team management capabilities. In this project, you will manage and track employee attendance and timesheets. In addition, you will create a talent acquisition plan using the free features on When I Work to make job postings, track applicants, and hire new employees.

Read more

By the end of this course, you will create an effective employee management system using When I Work. This course builds on the foundation from the Introduction to Scheduling with When I Work Course and is intended to further develop the program’s team management capabilities. In this project, you will manage and track employee attendance and timesheets. In addition, you will create a talent acquisition plan using the free features on When I Work to make job postings, track applicants, and hire new employees.

Effective employee management processes and new talent acquisition programs are important elements in every successful company. In this project, you will get hands-on experience using the When I Work program to establish a more detailed and effective employee management system.

Note: This course works best for learners who are based in the North America region. We’re currently working on providing the same experience in other regions.

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What's inside

Syllabus

Traffic lights

Read about what's good
what should give you pause
and possible dealbreakers
Teaches applied knowledge, which is important for day-to-day work
Covers employee and applicant tracking, which are important aspects of HR
Develops practical management strategies, which are critical for managing people
Uses When I Work, a leading software, which ensures relevance
Requires learners to have prior scheduling experience, which may limit accessibility
Focuses on North America, which may not be relevant for all learners

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Reviews summary

Practical employee management with when i work

According to students, this course offers a practical, hands-on approach to creating an employee management system using the When I Work platform. Learners appreciate its focus on essential HR functions like timesheet tracking, attendance management, and talent acquisition, providing tangible skills for professionals. However, a significant consideration is its primary suitability for North America-based learners, which may limit its applicability for others. Some may find it most beneficial after completing the introductory scheduling course, as it builds on foundational knowledge.
Beneficial to have completed the introductory scheduling course.
"Having taken the 'Introduction to Scheduling' course beforehand really helped me."
"I felt some parts assumed prior knowledge from the first When I Work course."
"It's truly a continuation, so be prepared if you haven't done the intro."
Deep dive into When I Work, less on general HR principles.
"The course is great if you specifically use When I Work, but not much broader HR knowledge."
"I appreciated the step-by-step guidance on When I Work's specific features."
"It's a very focused course on one software, which is exactly what I needed."
Covers key HR functions like talent acquisition and timesheets.
"I learned how to manage timesheets and track employee attendance effectively."
"The sections on job postings and applicant tracking were very useful for my role."
"It covers a good range of essential employee management tasks within the software."
Highly practical for real-world employee management tasks.
"I found the course extremely useful for applying When I Work features in my daily work."
"This course gave me the hands-on experience I needed to set up a full HR system."
"It helped me understand how to effectively manage timesheets and employee attendance."
Primarily optimized for learners in the North America region.
"I was disappointed to find out many features are best for North American users."
"As someone outside North America, some aspects didn't fully apply to my region."
"The course explicitly states its regional focus, so be aware if you're elsewhere."

Activities

Be better prepared before your course. Deepen your understanding during and after it. Supplement your coursework and achieve mastery of the topics covered in Create Employee Management System with When I Work with these activities:
Review of Effective Employee Management Practices
Reviewing this book before taking this course will help you with understanding the fundamentals of effective employee management, setting you up for success in the course.
View Employment Act and Employee Relations -... on Amazon
Show steps
  • Read chapters 1-3 of the book to gain a general understanding of employee management principles.
  • Make notes on key concepts and ideas presented in the chapters you read.
  • Summarize the main points of each chapter in your own words.
Review When I Work Features
Review the key features of When I Work to prepare for the course and establish a strong foundation.
Browse courses on When I Work
Show steps
  • Explore When I Work's website and documentation.
  • Set up a demo account and experiment with the interface.
Create a Study Guide
Review and compile the key concepts and terms from the course materials to create a comprehensive study guide.
Show steps
  • Gather and organize materials from the course syllabus, lectures, and assignments.
  • Identify the key concepts and terms.
  • Summarize and condense the information into a cohesive guide.
Four other activities
Expand to see all activities and additional details
Show all seven activities
Create a Test Employee Management System
Create a mock employee management system in When I Work to practice the concepts learned in the course.
Show steps
  • Define the requirements and scope of your employee management system.
  • Set up the system in When I Work, including creating employee profiles and defining roles.
  • Test the system by adding and managing employees, tracking time, and generating reports.
Support New When I Work Users
Offer guidance and support to new users of When I Work by answering questions and providing assistance.
Show steps
  • Join the When I Work community forum or online groups.
  • Participate in discussions and answer questions from new users.
  • Provide one-on-one support to help resolve specific issues.
Design a Talent Acquisition Plan
Develop a comprehensive talent acquisition plan that outlines strategies for attracting, screening, and hiring top talent using When I Work's features.
Show steps
  • Analyze the company's hiring needs and goals.
  • Develop a talent acquisition strategy using When I Work's job posting, applicant tracking, and hiring tools.
  • Create a timeline and budget for the plan.
  • Present the plan to stakeholders for approval.
Create an HR Department Database
Design and build a comprehensive database using When I Work to store and manage HR-related data, such as employee records, attendance, and benefits.
Show steps
  • Identify the data requirements and design the database structure.
  • Create the database in When I Work and import the employee data.
  • Develop queries and reports to extract and analyze the data.
  • Set up automated processes to maintain the database.

Career center

Learners who complete Create Employee Management System with When I Work will develop knowledge and skills that may be useful to these careers:
Talent Acquisition Manager
Talent Acquisition Managers are responsible for leading talent acquisition strategies and programs. This course will help you develop the skills and knowledge you need to create a talent acquisition plan, manage the hiring process, and ensure that your company has the talent it needs to succeed. This course will help you build a strong foundation in the principles of talent acquisition and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Talent Acquisition Manager
Human Resources Manager
Human Resources Managers are responsible for managing all aspects of human resources, including employee relations, benefits, and payroll. This course will help you develop the skills and knowledge you need to effectively manage your HR department and ensure that your employees are happy and productive. This course will help you build a strong foundation in the principles of human resources management and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Human Resources Manager
Recruiter
Recruiters are responsible for finding and hiring top talent for their companies. This course will help you develop the skills and knowledge you need to be successful in this role. This course will help you build a strong foundation in the principles of recruiting and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Recruiter
Project Manager
Project Managers are responsible for planning, executing, and closing projects. This course will help you develop the skills and knowledge you need to be successful in this role. This course will help you build a strong foundation in the principles of project management and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Project Manager
Operations Manager
Operations Managers are responsible for overseeing the day-to-day operations of a company. This course will help you develop the skills and knowledge you need to be successful in this role. This course will help you build a strong foundation in the principles of operations management and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Operations Manager
Business Analyst
Business Analysts are responsible for analyzing business needs and developing solutions to improve efficiency and productivity. This course will help you develop the skills and knowledge you need to be successful in this role. This course will help you build a strong foundation in the principles of business analysis and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Business Analyst
Data Analyst
Data Analysts are responsible for collecting, analyzing, and interpreting data to help businesses make better decisions. This course will help you develop the skills and knowledge you need to be successful in this role. This course will help you build a strong foundation in the principles of data analysis and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Data Analyst
Software Engineer
Software Engineers are responsible for designing, developing, and maintaining software applications. This course will help you develop the skills and knowledge you need to be successful in this role. This course will help you build a strong foundation in the principles of software engineering and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Software Engineer
Web Developer
Web Developers are responsible for designing, developing, and maintaining websites. This course will help you develop the skills and knowledge you need to be successful in this role. This course will help you build a strong foundation in the principles of web development and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Web Developer
Marketing Manager
Marketing Managers are responsible for planning and executing marketing campaigns to promote products and services. This course will help you develop the skills and knowledge you need to be successful in this role. This course will help you build a strong foundation in the principles of marketing and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Marketing Manager
Sales Manager
Sales Managers are responsible for leading sales teams and achieving sales goals. This course will help you develop the skills and knowledge you need to be successful in this role. This course will help you build a strong foundation in the principles of sales management and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Sales Manager
Customer Service Manager
Customer Service Managers are responsible for overseeing customer service operations and ensuring that customers are satisfied. This course will help you develop the skills and knowledge you need to be successful in this role. This course will help you build a strong foundation in the principles of customer service management and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Customer Service Manager
Financial Analyst
Financial Analysts are responsible for analyzing financial data and making recommendations to businesses. This course will help you develop the skills and knowledge you need to be successful in this role. This course will help you build a strong foundation in the principles of financial analysis and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Financial Analyst
Accountant
Accountants are responsible for managing the financial records of a business. This course will help you develop the skills and knowledge you need to be successful in this role. This course will help you build a strong foundation in the principles of accounting and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Accountant
Administrative Assistant
Administrative Assistants provide administrative support to executives and other professionals. This course will help you develop the skills and knowledge you need to be successful in this role. This course will help you build a strong foundation in the principles of administrative support and provide you with the tools you need to be successful in this role.
See salaries and explore the career path for Administrative Assistant

Reading list

We've selected nine books that we think will supplement your learning. Use these to develop background knowledge, enrich your coursework, and gain a deeper understanding of the topics covered in Create Employee Management System with When I Work.
Cover image
Organisational Behaviour
Save
Discusses various methods of effective employee management. It provides theory and practical advice regarding leadership, motivation, and how to handle common workplace obstacles.
Organisational Behaviour on the Pacific Rim 3rd...
Paperback
$$$$
Cover image
Midwives in History and Society
Save
Serves as a useful tool for creating a comprehensive employee handbook. It provides a framework for developing necessary policies, procedures, and employee expectations.
Midwives in History and Society (Routledge Revivals)
Paperback
$$
Midwives in History and Society (Routledge Revivals)
Kindle Edition
$$
Cover image
Corporate MVPs
Save
Provides a comprehensive guide to the recruitment process, covering topics such as job analysis, candidate assessment, and interview techniques.
Corporate MVPs: Managing Your Company's Most...
Hardcover
$$$
Corporate MVPs: Managing Your Company's Most...
Kindle Edition
$$
Cover image
Perfect Phrases for Performance Reviews (EBOOK...
Save
Offers practical tools and techniques for conducting effective performance appraisals.
Perfect Phrases for Performance Reviews (EBOOK...
Paperback
Check
Perfect Phrases for Performance Reviews (EBOOK...
Kindle Edition
Check
Cover image
Help Them Grow Or Watch Them Go, Third Edition
Save
Provides a comprehensive guide to talent management, covering topics such as talent acquisition, development, and retention.
Help Them Grow Or Watch Them Go, Third Edition
Paperback
Check
Help Them Grow Or Watch Them Go, Third Edition
Kindle Edition
Check
Cover image
We
Save
Explores the factors that contribute to employee engagement and provides strategies for increasing employee engagement levels.
We: How to Increase Performance and Profits through...
Hardcover
$$
We: How to Increase Performance and Profits through...
Kindle Edition
$$
Cover image
The Culture Playbook
Save
Explores the science of talent and provides insights into how talent can be developed.
The Culture Playbook
Paperback
Check
The Culture Playbook
Kindle Edition
Check
Cover image
Electric Cables
Save
Explores the importance of culture and provides insights into how to create a positive and productive culture.
Electric cables, their construction and cost, 1909...
Leather Bound
$$$
Cover image
Hbr's 10 Must Reads for New Managers Collection
Save
Provides timeless insights into the role of a manager and offers practical advice on how to be an effective leader.
Hbr's 10 Must Reads for New Managers Collection
Paperback
Check
Hbr's 10 Must Reads for New Managers Collection
Kindle Edition
Check

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Course image
Effort
1.5 hours
Level
Intermediate
Via
Coursera
Institution
Coursera Project Network
Instructor
Abby Saey
Language
English
Traffic lights
Read about what's good
what should give you pause
and possible dealbreakers
Teaches applied knowledge, which is important for day-to-day work
Covers employee and applicant tracking, which are important aspects of HR
Develops practical management strategies, which are critical for managing people
Uses When I Work, a leading software, which ensures relevance
Requires learners to have prior scheduling experience, which may limit accessibility
Focuses on North America, which may not be relevant for all learners
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